The events industry provides over 5.9 million jobs in America.
Clearly, there is more to event planning than just setting a time and date! Corporate events can be tricky, and require careful consideration.
One of the key details to consider when planning a corporate event is the venue.
Read on as we look at the most important factors to take into account when picking event venues.
What You Need to Know About Event Venues
Your event venue is the first thing you need to take into account when preparing for any corporate event. If you make the wrong choice, the event can quickly turn into a disaster.
If you’re looking for a venue in New Zealand, consider inquiring about one of those managed by NZVenues.co.nz. They let some of New Zealand’s best event venues in locations across the country.
The foremost consideration in relation to events venues is their size. Simply put, you need to be able to fit in all your guests!
However, there is slightly more to it than that. A venue also needs to be large enough to accommodate a stage or speaking area, and other facilities you require.
Generally, it is better to have space and not need it, than to need it and not have it. While renting too big a room will result in an unnecessary overspend, you should always have a little space in reserve.
Like everything else in the corporate world, events must be carefully costed. Your venue is likely to be the single biggest expense.
Once you know how small a space you can afford to use, you need to look for the best possible deal for a room of that size.
If money is tight, you may need to sacrifice certain extras, such as food service.
Making sure that everyone will fit into your conference is the first consideration. However, making sure they can all get there in the first place is almost as important.
Research road and transport links to the venues you are considering. Also, look at the disabled access to the venue. If your conference room is upstairs, for example, ensure that there is lift access for any attendees with disabilities.
People need to be able to hear what speakers are saying, or the conference will be of very little value!
Try to pick a venue that has natural acoustics. You can test this when looking for venues by reading a mock speech to your colleagues without a microphone, and seeing how well they pick up on the details of it from a distance.
For larger rooms, natural acoustics are more difficult to come by. If you need to use amplification, make sure to test it before the day of the event. That way, you’ll know what volume levels are appropriate.
So, Where Will You Host Your Corporate Event?
As you can see, planning a corporate event is no picnic. There are many considerations to take into account. Event venues are just the beginning!
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